Job opportunities

Description:

Multifamily Asset Managers (MAM) is a national housing consultant company responsible for the implementation of asset management tasks for HUD's Section 8 Performance Based Contract Administration program. It is our goal to deliver the most professional real estate and property management support available.

 

The HR Director is responsible for the day-to-day operations of the Human Resources department for a multi-state consulting company.

 

We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. We comply with all applicable laws.

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Essential Duties & Responsibilities:

• Develops, recommends, and implements personnel polices and procedures; prepares and maintains employee handbook on policy and procedures.

• Maintains employee personnel files and other department records.

• Assists with semi-monthly payroll.

• Drafts and updates job descriptions, employee evaluation forms, company policy manual and other HR related documents.

• Handles recruiting for all open positions in the company including job posting, resume screening, interviewing candidates, administering knowledge assessments, scheduling manager interviews, extending offers and drafting offer letter.

• Conducts regular feedback meetings with supervisors to stay abreast of employee performance.

• Oversees annual evaluation process gathering supervisor feedback and conducting employee reviews.

• Conducts third-party research to monitor salary trends in states where employees are working.

• Participates with upper management in determining employee compensation, promotions, training and disciplinary action.

• Administers company benefits to include assisting employees with claims resolution, annual re-evaluation of policies for cost effectiveness and oversight of annual open season enrollment.

• Conducts onboarding orientation of all new hires, including E-Verify processing.

• Conducts regular research and attends webinar training to remain abreast of changes in state and federal employment laws.  Ensures company is compliant with federal and state employment regulations.

• Participate in company RFP preparations.

• Prepare HR demographic data submissions for RFPs.

• Draft HR sections for RFPs

• Interface with outside counsel(s) in multiple areas: employment law, immigration law, intellectual property law.  Duties include:

  • Initial drafts of all disciplinary documentation, termination letters and severance agreements

  • Prepare Consulting Services Agreements and interact with company consultants on multiple matters, such as contract renewals, invoicing and other information required by company clients.

  • Prepare all information required by outside immigration counsel for visa applications.

• Supervise administrative personnel as needed.​​

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Required Skills:

• Proven ability to deal with change and with situations that do not always have a process or system in place.

• Ability to work with a broad spectrum of individuals at all levels; educate and enforce company policy and address employee concerns and problems.

• Excellent problem-solving skills that include identification and resolution of problems in a timely manner through the gathering and analyzing of information.

• Excellent oral communication skills.  Proven ability to speak clearly and persuasively in positive or negative situations, demonstrate group presentation skills and conduct productive meetings.

• Ability to present data and information in a clear, concise manner.

• Strong written communication skills.  Able to produce a written work product that is appropriate to the audience and written in a clear and concise manner that effectively gets the message across.  Proven ability to compose memorandum, reports, instructions, project plans and other written materials as required for the position.

• Proven ability to delegate and monitor work assignments as needed and work independently.

• Ability to communicate with management and include appropriate individuals in planning, decision-making and process improvement.

• Identify ways to develop and promote improvements in company policy.  Demonstrate accuracy, thoroughness and strong attention to detail.

• Ability to make decisions.  Exhibit sound and accurate judgment and make timely decisions.

• Ability to set priorities, meet deadlines and work in a fast-paced environment.

• Travel to regional offices as required.​

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Technical/Computer Skills:

• Ability to use Windows, Word, and Excel at an Intermediate level required.

• Ability to learn and operate in-house program management applications database.

• Ability to operate office equipment, including but not limited to copiers, scanners, printers and telephones. 

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Education or Professional Experience Qualifications:

• Bachelor’s degree required.  PHR or SPHR certification strongly preferred. 

• At least 5 years human resources supervisory experience at a manager level required.

• Experience working in a government contracting company and knowledge of Office of Federal Contract Compliance Programs (OFCCP)  preferred.​

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Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk and hear.  The employee is frequently required to stand, walk, sit, use hands to finger, handle or feel, and reach with hands and arms.  The employee is occasionally required to stoop, kneel, crouch or crawl.  The employee must occasionally lift and/or move up to 35 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

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Work Hours:

This is a part time position requiring approximately 24 hours per week.  Days and hours of work are determined in consultation with the Managing Director and the CFO.  This position requires flexibility of work schedule to meet the company’s business needs and may require significant additional work hours. Any agreed work schedule may be changed or revoked with or without notice. Attendance at the primary place of business is required 2 days per week.​

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Travel:

Travel is primarily local during the business day; however, some out-of-town and overnight travel may be required.​

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Other Duties:

This job description is not designed to cover or contain a comprehensive listing for activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

 

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